About the position:
Full-time or Part-time, to assist and support the Head of Administration, People and Finance in managing and analyzing the company’s administrative and accounting tasks, guaranteeing its quality. Consolidating processes and preparing for the company’s growth.
We are looking for a highly organized and proactive person to support various administrative tasks related to invoice processing, document management, and follow-up on payment receipts. The ideal candidate should be detail-oriented, capable of working autonomously, and able to handle multiple tasks simultaneously. Open to learning and taking feedback. Additionally, the candidate must have a good command of English, strong spreadsheet skills, and basic experience in creating presentations.
Responsibilities:
- Process and manage invoices, payments, and collections, including verifying data, organizing documents, and following up on receipts.
- Organize and maintain digital and physical files efficiently, ensuring easy access and proper structure (Google Drive, Docs, Slides, Sheets).
- Track and manage documentation requests, deadlines, and approvals.
- Prepare and review drafts of documents, proposals, applications, and related materials for signature, ensuring accuracy and completeness.
- Support and collaborate with other departments, including the CEO and the COO, to streamline processes and documentation.
Candidate profile:
- Location: On-site, Barcelona (preferred). Exceptional candidates based elsewhere may be considered for a remote position.
- Dedication: Although a part-time position is ideal, we do not rule out responsible candidates who need a full-time position.
Experience/skills:
- Minimum of 1 year of relevant work experience in Admin, Finance, People or Operations.
- Experience or knowledge of the professional world of NGOs and Catholic institutions will be highly regarded.
- Highly organized, proactive, responsible, and eager to learn. Quantitative mindset for problem solving.
- Brutal honesty, transparency, and hard work. This job is only for a hands-on, attention-to-detail freak. Passion for the little things. Perseverance in the details, for Love, is heroism.
Education:
- Young professional or advanced student in Accounting, Business Administration, Economics, Industrial Engineering, etc.
Languages:
- Advanced Spanish/Native.
- Advanced English skills (written and spoken).
- Italian will be well-valued.
About the work environment:
- Challenging High-performance Team.
- Exceptional work environment.
- A growing company with operations in Europe, LATAM, and the United States.
Application
Please fill out this application form.
About La Machi – Communication for Good Causes
La Machi Communications for Good Causes is an award-winning communications boutique firm for purpose-driven organizations. As a human-friendly agency, we provide our clients with high-level full communication services, including innovative digital marketing, strategic communications consulting, and stunning creativity and design. Our goal is to effectively communicate our clients’ messages and facilitate relevant and transformational dialogues with their audience. We are an international high-performance team, that believes that the development of the society, and a just, flourishing, and sustainable economy need human and transcendent values.
How do we do it?
By accompanying you along the whole creative process and strategic analysis and through different services:
- Strategic Communication Consulting
- Creative Advertising
- Digital Marketing
We are driven by the desire to serve responsible companies, NGOs, and religious institutions at the highest professional level and bring their message to the world. Our international campaigns have received several awards, and our projects have earned the attention of the press in many countries. La Machi is based in Barcelona (International HQ), Madrid, Buenos Aires (LATAM HQ), and Rome. It is also incorporated in the US.
La Machi has a policy that avoids discrimination and guarantees respect for the ethnic, cultural, sexual orientation, and belief diversity of workers as an enriching element. The company promotes effective equality between men and women in access to employment, training, promotion, remuneration, and working conditions.